path: root/2012/20120819_trustee_log.txt

20:11  * NeddySeagoon bangs the gavel to open the Gentoo Foundation Inc. 2012 AGM 
20:12 <@NeddySeagoon> As this is our only legally required public meeting, we are supposed to have a quorum of members.  I don't see that happening now, nor if we delay.  Lets just do the meeting anyway
20:13 <@NeddySeagoon> Roll Call - I'm logging
20:13 <@robbat2> yo
20:13 <@dabbott> present
20:13 <@NeddySeagoon> rich0, sends apologies
20:13 <@quantumsummers> here
20:13 <@NeddySeagoon> We have a quorum, so lets start
20:14 <@NeddySeagoon> IS eveyone happy to proceed while we don't have  a quorum of members ?
20:14 <@quantumsummers> Yes
20:14 <@robbat2> yes
20:14 <@dabbott> yes
20:14 <@NeddySeagoon> fine
20:14 <@robbat2> what's our actual quorum requirment? we have 4/5 trustees here
20:14 <@robbat2> or do we actually need all of us?
20:14 <@quantumsummers> I am not aware of a member quorum requirement
20:15 <@quantumsummers> board quorum is all, which we have
20:15 <@quantumsummers> 3 of 5 is quorum
20:15 <@NeddySeagoon> We need a quorum of members for the AGM ... I think thats about 90 people with +v set
20:15 <@quantumsummers> where is that stated in the by-laws?
20:15 <@quantumsummers> we have never had that issue previously
20:16 <@quantumsummers> at any rate, we should proceed with the agenda
20:16 <@dabbott> members list will be greatly reduced i am sure
20:16 <@quantumsummers> there is that
20:16 <@NeddySeagoon> I've bought it up every year, I think.  Do you wan't me to look at the bylaws now ?
20:16 <@quantumsummers> lets just proceed
20:16 <@NeddySeagoon> fine
20:16 <@NeddySeagoon> 3. Officers Reports
20:17 <@NeddySeagoon> The presidents report is http://dev.gentoo.org/~neddyseagoon/report.xml  I need to commit it to foundation space
20:17  * NeddySeagoon pauses for everyone to read
20:18 <@quantumsummers> looks great
20:18 <@dabbott> motion to accept Presidents Report
20:18 <@NeddySeagoon> quantumsummers, thanks
20:19 <@quantumsummers> I second the motion
20:19 <@robbat2> done reading
20:19 <@robbat2> no questions
20:19 <@NeddySeagoon> vote please
20:19 <@robbat2> aye
20:19 <@quantumsummers> aye
20:19 <@dabbott> yes
20:19 <@NeddySeagoon> aye
20:19 <@NeddySeagoon> Presidents report adoped as written - I'll commit it
20:20 <@NeddySeagoon> Secretarys Report .. dabbott 
20:20 <@quantumsummers> Treasurer's Report is here: http://dev.gentoo.org/~quantumsummers/FY2012_Gentoo_Foundation_Treasurers_Report.pdf I will xml the doc later today or so.
20:20 <@dabbott> Secretarys Report http://www.gentoo.org/foundation/en/secretary/2012_SecretarysReport.xml
20:20 <@quantumsummers> oops, sorry out of order, i am
20:20 <@quantumsummers> looks great dabbott
20:21 <@robbat2> +1 on the report
20:21 <@quantumsummers> Motion to accept dabbott's effort.
20:22 <@robbat2> seconded
20:22 <@NeddySeagoon> dabbott, how long to clean up the members list and sneak it into the report ?
20:22 <@quantumsummers> dabbott: I can assist there, but we need data from elections team
20:23 <@quantumsummers> also, I have a cleaned repo for the members app, when you are ready for it
20:23 <@NeddySeagoon> How about commit as is and provide a patch for our next meeting ?
20:23 <@dabbott> ok we will get to it next week
20:23 <@quantumsummers> NeddySeagoon: that sounds good
20:23 <@quantumsummers> dabbott: ok cool
20:24 <@NeddySeagoon> Motion at accept Sec, report as is with an update to address the members list next moth
20:24 <@quantumsummers> seconded
20:24 <@NeddySeagoon> Vote please
20:24 <@quantumsummers> aye
20:24 <@robbat2> aye
20:24 <@dabbott> aye
20:24 <@NeddySeagoon> aye
20:24 <@NeddySeagoon> Treasuers Report quantumsummers ...
20:24 <@quantumsummers> Treasurer's Report is here: http://dev.gentoo.org/~quantumsummers/FY2012_Gentoo_Foundation_Treasurers_Report.pdf I will xml the doc later today or so.
20:25 <@quantumsummers> everything reconciles thankfully.
20:25 <@NeddySeagoon> quantumsummers, looks good to me - I have not checked the arithmetic
20:25 <@quantumsummers> I also have all data
20:25 <@quantumsummers> in a repo
20:25 <@dabbott> quantumsummers: nice work :)
20:25 <@quantumsummers> thansk
20:26 <@quantumsummers> er, thanks
20:26 <@NeddySeagoon> Motion to adopt the treasurers report as written
20:26 <@dabbott> seconded
20:26 <@NeddySeagoon> vote please
20:26 <@NeddySeagoon> Aye
20:26 <@robbat2> aye
20:26 <@dabbott> aye
20:26 <@quantumsummers> aye
20:26 <@NeddySeagoon> The treasurers report is adopted as written
20:27 <@quantumsummers> thanks
20:27 <@NeddySeagoon> Trustee Election Results ...
20:27 <@NeddySeagoon> Thank you to all of the candidates and the election offcials
20:28 <@NeddySeagoon> The outgoing trustees were reelected. 
20:28 <@NeddySeagoon> Welcome back Roy and David  :)
20:28 <@dabbott> thanks
20:28 <@NeddySeagoon>  Cleanup
20:29 <@NeddySeagoon> Date of Next Meeting - 16th Sep 2012 19:00 UTC
20:29 <@dabbott> i will do the motions
20:29 <@NeddySeagoon> That works for me
20:29 <@NeddySeagoon> I will do the log
20:29 <@dabbott> 16th sep is fine here
20:29 <@NeddySeagoon> There are no emails
20:29 <@robbat2> checking my calendar
20:29 <@NeddySeagoon> Any other business ?
20:29 <@robbat2> as I might be travelling
20:30 <@robbat2> i'm going to be in a fairly remote portion of BC on that day
20:30 <@robbat2> i might not make it
20:30 <@NeddySeagoon> robbat2, we'll cope with that as its only a 'might'
20:30 <@robbat2> will depend on mobile data coverage
20:30 <@NeddySeagoon> unless you want a date change ?
20:30 <@robbat2> nope, just leave it then
20:30 <@robbat2> i'll try attend
20:30 <@NeddySeagoon> ok  16th Sep 2012 19:00 UTC is it
20:31 <@NeddySeagoon> AoB ?
20:31 <@robbat2> one
20:31 <@NeddySeagoon> robbat2, has the floor
20:31 <@robbat2> as this is the AGM minutes, I'd like a special thanks to all our sponsors, past & present
20:31 <@NeddySeagoon> seconded
20:32 <@NeddySeagoon> Vote please
20:32 <@NeddySeagoon> Aye
20:32 <@robbat2> aye
20:32 <@dabbott> aye
20:32 <@NeddySeagoon> quantumsummers,
20:32 <@quantumsummers> aye'
20:32 <@quantumsummers> sorry
20:32 <@NeddySeagoon> Motion carried 
20:32 <@robbat2> that's all from me
20:32 <@NeddySeagoon> Any more Other business ?
20:33 <@quantumsummers> I have a minor note
20:33 <@NeddySeagoon> quantumsummers, you have the floor
20:33 <@quantumsummers> in the paypal log, we get a good number of comments from donors
20:33 <@quantumsummers> dabbott: as PR rep, would you have any interest in publishing some of the comments? They are rather ncie.
20:33 <@quantumsummers> that is all
20:34 <@NeddySeagoon> soundas like a good idea - quarterly with the accounts or something ?
20:34 <@dabbott> sure we can do that
20:35 <@NeddySeagoon> I have nothing for AoB, dabbott anything from you ?
20:35 <@dabbott> quantumsummers: how about a thank you article that lists some of the comments 
20:35 <@NeddySeagoon> dabbott, sounds good
20:35 <@quantumsummers> ok
20:35 <@dabbott> we can thank the sponsors at the same time
20:36 <@quantumsummers> sounds great
20:36 <@NeddySeagoon> +1
20:36 <@quantumsummers> i'll shoot over an email with the comments
20:36 <@dabbott> ok
20:36 <@quantumsummers> I think we can keep it anonymous
20:36 <@dabbott> yes
20:36 <@NeddySeagoon> We must unless contributors have asked to be identified
20:36 <@NeddySeagoon> Open Floor ...
20:38  * NeddySeagoon bangs the gavel to close the 2012 AGM
20:38 <@NeddySeagoon> Thank you gentelmen
20:38 <@robbat2> thanks all
20:38 <@quantumsummers> thank you!
20:38 <@quantumsummers> congrats on being re-elected