path: root/2015/meeting-10-18-2015.txt

18:59  * NeddySeagoon bangs the gavel to open the Oct 18, 2015 Gentoo Trustees meeting
18:59 <@NeddySeagoon> Roll call
--- Log closed Sun Oct 18 19:00:19 2015
--- Log opened Sun Oct 18 19:00:19 2015
19:00 <@SwifT> I'm here
19:00 <@NeddySeagoon> SwifT: _robbat2|irssi antarus 
19:00 < _robbat2|irssi> present
19:00 <@NeddySeagoon> antarus: ...
19:01 < antarus> present
19:01 <@NeddySeagoon> We have a quorum.  antarus can catch up, so lets start.
19:02 <@NeddySeagoon> I'm logging but I need to learn git to actually post logs.  Just as I learned to add files to CVS too.  
19:02 <@NeddySeagoon> Can someone else post logs pleas?
19:02 < _robbat2|irssi> yes
19:02 <@NeddySeagoon> +e
19:03 <@NeddySeagoon> thank- _robbat2|irssi 
19:03 <@NeddySeagoon> 3 Old Business
19:03 <@NeddySeagoon> _robbat2|irssi: New Treasurer and account details  
19:03 <@NeddySeagoon> Did you make contact with Matt ?
19:04 < _robbat2|irssi> quantumsummers has not responded to any of my contact means
19:04 < _robbat2|irssi> 3 emails and two voicemails :-(
19:04 <@NeddySeagoon> :(
19:04 <@NeddySeagoon> That makes things difficult
19:05 < antarus> I am flying to Michigan in November; I could make a pit stop
19:05 <@NeddySeagoon> antarus:  Sounds like its worth while making the offer.
19:06 <@NeddySeagoon>  Activity Tracker ...
19:06 <@NeddySeagoon> Our IRS 990 is due mid November
19:06 < _robbat2|irssi> antarus: yes, if he does NOT respond, could you please get the chequebook from him and any other physical financial papers?
19:06 <@NeddySeagoon> I thinx dabbott did it last year ... but thats from memery
19:07 <@SwifT> no, quantumsummers did the IRS one afaik
19:07 < antarus> I thought dabbot said he filed
19:07 < _robbat2|irssi> dabbot filed the new-mexico stuff
19:07 <@NeddySeagoon> Ah .. ok
19:07 <@SwifT> last year Matthew mailed that he did the 990 in september-ish somewhere
19:07 <@NeddySeagoon> We need to reach Matt before 15 Nov then.
19:08 < _robbat2|irssi> i dug through email, i cannot find copies of our prior 990 filings at all
19:08 < antarus> I won't be on that side of the country before then unless I make a trip just for this
19:08 < _robbat2|irssi> so I don't have anything to go on for making another one
19:08 <@NeddySeagoon> _robbat2|irssi: I don't recall ever seeing them
19:08 < antarus> can we file an extesnion for the 990?
19:09 < antarus> we can get a 3 month extension
19:09 < antarus> possibly filed online
19:09 < _robbat2|irssi> we need to get our EIN number to do that
19:09 < antarus> "Use Form 8868 to request an automatic 3-month extension of time to file Form 990, 990-EZ, or 990-PF and also to apply for an additional (not automatic) 3-month extension if needed."
19:09 <@NeddySeagoon> I can write ... pen, paper ... air mail to Matt if that will help
19:09 < _robbat2|irssi> i can't find that either
19:09 <@NeddySeagoon> _robbat2|irssi: our EIN in in past Email.  I have it somewhere
19:10 <@NeddySeagoon> I'll dig it out.
19:10 < antarus> I don't htink I have it
19:10 < _robbat2|irssi> not that i've seen it in email
19:10 < antarus> possibly we log all the email to trustees@ no?
19:10 < antarus> is it in the archives?
19:11 < _robbat2|irssi> my personal archive is pretty complete, but i'll consult the formal archive as well
19:11 <@NeddySeagoon> It was early 2008, I  think.  In the stuff Grant passed over.  May be buried in a PDF 
19:12 <@NeddySeagoon> Our NM stuff is good.  Report due Nov-15-2016 
19:13 <@NeddySeagoon> Moving on ...
19:13 < _robbat2|irssi> hey, is the knowledge system that matt set up years ago still around?
19:13 < _robbat2|irssi> might it be in there?
19:13 <@NeddySeagoon> antarus I guess you are slaking, like me.  huihoo.com wrapping gentoo website and adding ads 
19:14 <@NeddySeagoon> _robbat2|irssi: It might be
19:15 < antarus> i have done nothing on that bit
19:15 <@NeddySeagoon> _robbat2|irssi: Financial records ... care to provide a statement forr the log?
19:15 <@NeddySeagoon> antarus: :)
19:17 < _robbat2|irssi> i want to wrap up converting the historical data, and then i'll be posting account summaries to the wiki publically
19:17 < _robbat2|irssi> hopefully in the next few days
19:17 < _robbat2|irssi> as i'll be on vacation for the last week of the month
19:18 <@NeddySeagoon> _robbat2|irssi: Thank you.
19:19 <@NeddySeagoon> Should I write to Matt?
19:19 <@NeddySeagoon> snail mail?
19:19 < _robbat2|irssi> can you make a letter that more than one of us can sign
19:19 < _robbat2|irssi> and i'll sent it to him as registered mail?
19:20  * NeddySeagoon is slacking wrt Gentoo OVH Release 2 
19:20 < _robbat2|irssi> cheaper from here than the UK i suspect
19:20 < _robbat2|irssi> that way we know he'll get it
19:20 <@NeddySeagoon> _robbat2|irssi: sure.  I have foundations letterhead, we can have several signatures if you want 
19:21 <@NeddySeagoon> _robbat2|irssi: I can PDF it wint a space for your signature  ... hown that?
19:21 <@NeddySeagoon> hows*
19:21 < _robbat2|irssi> yes please
19:21 < _robbat2|irssi> as the new treasurer, i should sign it
19:22 < _robbat2|irssi> and you as president 
19:22 <@NeddySeagoon> OK.  It will be Tue or Wed.  Tomorrow is spoken for
19:22 <@NeddySeagoon> ok.  I'll send you a draft to approve
19:22 < _robbat2|irssi> i'll leave you notes in a chat quickly
19:23 <@NeddySeagoon> _robbat2|irssi: OK.
19:23 <@NeddySeagoon> quantumsummers  ... we need to move all this stuff to _robbat2|irssi  
19:24 < _robbat2|irssi> i don't know his status on any of them :-(
19:24 <@NeddySeagoon> SwifT: Hows the Gentoo Trademark License Agreement going with getting the e.V. on board?
19:25 <@SwifT> no feedback at all since a few months sadly
19:25 <@NeddySeagoon> _robbat2|irssi: Its pretty difficult if hes not answering calls.
19:25 <@SwifT> I'll do a last mail with sping to see if it is still worth waiting
19:25 <@NeddySeagoon> That works
19:25 <@NeddySeagoon> New Business ...
19:26 <@NeddySeagoon> Meetings Calendar  dabbot has attached it to the agenda.  Do we want to move tha Fathers day meeting?
19:27 <@NeddySeagoon> Thats June 19
19:27 < _robbat2|irssi> i'm just scanning my calender
19:27 <@SwifT> doesn't need to be moved for me, we don't take fathers day that serious here :P
19:28 <@NeddySeagoon> I'm good with them all.   My bairn predates fathers day  :) 
19:28 < antarus> I don't plan that far ahead
19:28 < antarus> ;)
19:28 <@NeddySeagoon> hehe
19:28 < _robbat2|irssi> i don't need it moved
19:28 < _robbat2|irssi> and I have no other conflicts yet
19:29 <@NeddySeagoon> Vote
19:29 <@NeddySeagoon> aye
19:29 <@SwifT> aye 
19:30 < _robbat2|irssi> aye
19:30 <@NeddySeagoon> The calendar is adopted
19:30 <@NeddySeagoon> Trademark Considerations
19:30 < antarus> aye
19:31 < antarus> better late than never on my vote!
19:31 <@NeddySeagoon> "Genfleetoo" (by email to the trustees)  ... as an installer for Gentoo.  
19:31 <@SwifT> I'm okay with "Genfleetoo" for that guy's project. It doesn't contain the name per se
19:31 < _robbat2|irssi> brb afk
19:31 <@NeddySeagoon> I don't think there is any confusion, so I see no reason to deny the request
19:33 <@NeddySeagoon> IF the project gets off the ground, we will see help requests on the Forums anyway
19:33 <@NeddySeagoon> antarus: ?
19:34 < antarus> I think it matters only if he tries to market it as an official Gentoo thing
19:34 < antarus> but I'm not too worried about the name
19:35 <@NeddySeagoon> We can ask for the usual disclaimer ... its not an offcial project and he cannot use our logo.
19:36 <@NeddySeagoon> I'll write to him on that basis.
19:36 <@SwifT> he can use the logo in a referential context but not for his project's logo
19:36 <@SwifT> as in, use the logo as a link to our site and such
19:36 < antarus> sure
19:36 <@NeddySeagoon> SwifT: Correct.
19:37 <@NeddySeagoon> Nent up ...
19:37 <@NeddySeagoon> Gentoo Foundation  <--- Not us
19:37 <@SwifT> the link on the agenda is to a site that tries to find / track companies, but there's no identification that I see that it would be an IT company?
19:37 <@NeddySeagoon> Its  a dormant UK IT company operating from the same address as the Gentoo Housing Association. 
19:38 <@NeddySeagoon> I screwed up the link then
19:38 <@NeddySeagoon> https://www.linkedin.com/company/gentoo-foundation  
19:38 <@NeddySeagoon> likewhoa reported it
19:39 <@SwifT> aha
19:40 < antarus> ha
19:40 <@NeddySeagoon> As they are in the UK I'll drop them a wee ditty.  I suspect its a company the Gentoo Housing Association set up then never used. 
19:40 < _robbat2|irssi> back, door knockers for tommorow's election
19:40 <@NeddySeagoon> I'll share a draft on the alias
19:40 <@SwifT> NeddySeagoon: yes, dropping them a mail or so to ask for some more clarification and such, and inform them about us already might be sufficient
19:41 < antarus> sgtm
19:41 <@SwifT> NeddySeagoon: be gentle though, afaik our trademark and company is on US territory only (the other trademark is by Gentoo e.V.)
19:41 <@NeddySeagoon> SwifT: If they can use google, they can't miss us  :)
19:42 <@NeddySeagoon> SwifT: Sure.  I'll just point out the confusion.  You can veto the letter before its sent if you want  :)
19:43 <@SwifT> I don't do vetos, I "gently persuade people" ;)
19:43 <@NeddySeagoon> Heh
19:43 <@NeddySeagoon> Membership Applications ...
19:43 <@NeddySeagoon> Three devs.
19:43 <@NeddySeagoon> Vote for all three please
19:43 <@SwifT> aye, aye and aye
19:43 <@NeddySeagoon> Aye.
19:44 <@NeddySeagoon> antarus: hold your hand up  :)
19:44 <@NeddySeagoon> _robbat2|irssi: 
19:44 < antarus> aye
19:44 < _robbat2|irssi> aye
19:45 < antarus> 3x aye
19:45 < antarus> if that wasn't clear
19:45 <@NeddySeagoon> Carried.  I'll welrome our new members.
19:45 <@NeddySeagoon> Date of Next Meeting - 15 Nov 2015 19:00 UTC
19:45 <@NeddySeagoon> Thats Winter Time for me
19:46 <@NeddySeagoon> We end DST a week today
19:46 <@SwifT> good
19:46 < antarus> I sh ould be around then
19:46 < antarus> but I have to run now, to finish errands before my lfight
19:46 < antarus> anything else you need from me?
19:46 <@NeddySeagoon> antarus: have a safe flight
19:47 <@NeddySeagoon> Responsibilities
19:47 <@NeddySeagoon> _robbat2|irssi: will do the log.
19:47  * NeddySeagoon will do the mails.  Both sorts
19:48 <@NeddySeagoon> the motions page can probably wait for dabbott to settle in
19:48 <@NeddySeagoon> Open Floor ...
19:49 <@NeddySeagoon> Hmm.  I missed  Any other business
19:49 <@NeddySeagoon> _robbat2|irssi: SwifT ?   I have none.
19:49 < _robbat2|irssi> none from me
19:49 <@SwifT> no AoB here either
19:50  * NeddySeagoon bangs the gavel to close the meeting
19:50 <@NeddySeagoon> Thank you gentlemen
19:50 <@SwifT> you too, good night
19:50 <@NeddySeagoon> good night
--- Log closed Sun Oct 18 20:00:44 2015